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Privacy policy

In the context of the use of the site https://www.mecalectro.com/ (hereinafter referred to as the « Site »), the Company MECALECTRO, operator of the Site, is likely to implement personal data processing on the users of the Site (hereinafter referred to as the « User »), as defined below.

In order to preserve the User’s confidence, MECALECTRO invites the User to read its policy on the subject, which describes the data collected, the use that is made of it, and the rights that the User has with regard to it, in accordance with Law no. 78-17 of 6 January 1978 as amended and EU Regulation 2016/679 of 27 April 2016.

MECALECTRO undertakes not to process personal data for purposes other than those mentioned in this privacy policy.

 

1. WHO COLLECTS YOUR DATA?

The company responsible for the processing of personal data is MECALECTRO, a simplified joint stock company with a capital of €2,961,000, registered with the Trade and Companies Register of Evry under the number B 409 584 059, whose registered office is located at 8 rue Galvani, 91300 Massy, France (hereinafter referred to as the “Company”).

Within the framework of the Site, and in compliance with Law no. 78-17 of 6 January 1978 as amended and EU Regulation 2016/679 of 27 April 2016, the Company collects and processes a certain number of personal data relating to the User in accordance with the terms and conditions set out below.

 

2. WHAT DATA DO WE COLLECT AND WHY?

The User is informed, on each personal data collection form, of the compulsory or optional nature of the answers by the presence of an asterisk (*). If the compulsory information is not provided, the requested service involving the processing of such data cannot be implemented.

2.1. Messages sent to the Company via the Contact Form

The User may contact the Company using the Contact Form provided on the Site for various reasons (request for information, to share a project, etc.).

The User is informed, when filling in the data concerning him/her on the Contact Form, of the obligatory or optional nature of the answers by the presence of an asterisk (*). If the compulsory information is not provided, the requested service involving the processing of such data cannot be implemented.

The mandatory data collected are: surname, first name, company, email address of the User and the content of the message that the User wishes to send and whose content is freely determined by the User.

The optional data collected are: position within the company, address, postcode, city, country and telephone number. The User is invited to enter data relating to the company for which he works.

The data that is obligatorily collected is necessary for the Company to be able to respond to the User’s request.

The optional data collected allows the Company, if the User so wishes, to have the exact details of the company for which the User works, possibly with a view to contacting him/her by any other means (post or telephone) or to further investigate the User’s request by consulting information on the company for which he/she works.

The Company may, depending on the nature of the User’s request, request communication of any personal data required to process the request and, where appropriate, indicate the purpose of this collection.
Messages sent to the Company by any other means

2.2 Messages sent to the Company by any other means

The User may contact the Company by email or by post for various reasons (request for information, to share a project…).

In this context, the Company collects the data that the User has voluntarily communicated to it, such as his or her contact details and the content of the message that the User wishes to send to it, the content of which is freely determined by the User.

This data is processed in order to respond to the User’s request.

The Company may, depending on the nature of the User’s request, request communication of any personal data required to process the User’s request and, where appropriate, indicate the purpose of this collection.

2.3. Commercial prospecting

Insofar as the User expressly consents, the Company uses his or her email address to send him or her promotional offers and newsletters by email.

 

3. WHAT THE PROCESSING OF YOUR DATA JUSTIFIES

3.1 Messages addressed to the Company via the Contact Form

The Company collects the User’s personal data in order to carry out the processing relating to messages addressed to the User via the Contact Form (Article 2.1) only if the User has indicated his/her consent by ticking the box “I accept the terms of the Privacy Policy”.

When the User sends a message to the Company by any other means (Article 2.2), the User is deemed to have given his consent to the processing of the data he spontaneously communicates to the Company.

The User may withdraw his consent at any time by sending a request to this effect to the following address:

Withdrawal of the User’s consent is only valid for the future and does not call into question the lawfulness of the processing carried out prior to the withdrawal of consent. Moreover, withdrawal of consent may make it impossible for the Company to reply to messages sent by the User.

3.2. Commercial prospecting

The processing relating to commercial prospecting (Article 2.3) requires separate consent from the User by ticking the box “I would like the Mecalectro newsletter”.
The User may withdraw his consent at any time, either by clicking on the link provided for this purpose in each prospecting email he receives from the Company, or by sending a request to this effect to the following address:

Withdrawal of the User’s consent is only valid for the future and does not call into question the lawfulness of the processing carried out prior to the withdrawal of consent.

 

4. TO WHOM WE COMMUNICATE YOUR DATA ?

The Company is the recipient of all data collected and processed under its responsibility. Only the Company’s duly authorised personnel may possibly take cognizance of them.

The subcontractors mentioned in Article 5 below may have access to the data for the performance of the services for which they are responsible, but may not carry out any other data processing operations, such as modifying or using the data for other purposes.

 

5. WHO ARE OUR SUBCONTRACTORS ?

The Company has recourse to various subcontractors whose respective missions are to ensure the hosting of the Site’s databases and Site maintenance.

The Company guarantees that its subcontractors provide sufficient guarantees that they implement appropriate technical and organisational measures so that the processing meets the requirements of EU Regulation 2016/679 and the French Data Protection Act (Loi Informatique et Libertés).

Subcontractors may themselves be authorised to subcontract all or part of their operations subject to strict compliance with the provisions of Article 28 of EU Regulation 2016/679 and the provisions of this Privacy Policy.

The Company, in its capacity as data controller, remains the User’s sole interlocutor.

 

6. WHAT ARE YOUR RIGHTS ?

In accordance with the regulations in force, all Users have rights with regard to the personal data concerning them.
To exercise these rights, the User must send a request, specifying in the subject line of his letter or e-mail that it is a request for information or a complaint relating to his personal data, and will provide proof of receipt of his request.
Any such request should be addressed to the following address:

The Company reserves the right to request a copy of the identity document of the person concerned in order to avoid any fraud and/or illicit access to his/her data.
However, certain personal data may be exempted from such requests in certain circumstances, for example if they infringe the rights and freedoms of third parties. If an exception applies, the Company will let the User know by responding to his or her request.

6.1. Rights of access, opposition, limitation, deletion and rectification of data

In accordance with the regulations in force, the User has the right :

  • To access any of his personal data held by the Company ;
  • To update any of his personal data that is not up to date or incorrect ;
  • To restrict the way in which the Company processes personal data ;
  • To ask the Company to provide a copy of any of the personal data it holds about him/her ;
  • To oppose the use of your personal data.
6.2. Right to data portability

Each User has a right to the portability of his data, which must be returned to him in a structured, commonly used and machine-readable format, if he so wishes.
The User may only exercise this right of portability in respect of data that he has actively and consciously declared or that he has generated by his activity, to the exclusion of any other data that is calculated, derived or inferred from the data he has provided. Furthermore, only data processed in an automated way and collected on the basis of consent or the execution of a contract are affected by this right.
The Company reserves the right not to satisfy the User’s request to the extent that the data concerned by his request do not meet the above-mentioned conditions.
For all data not meeting the above-mentioned criteria, the User may only exercise the rights mentioned in the previous clause (Article 6.1).
The Company will not hinder the transmission of the data concerned by the right of portability to another data controller, either through the User or directly when technically possible. In the event that the direct transmission of the data to another data controller is not technically possible, the Company will inform the User and propose an alternative solution.
The Company is not responsible for the processing that the User carries out on the data resulting from the right of portability once he has recovered it. The Company is also not responsible for the processing carried out by the company that has recovered the User’s data following a request made by the User in this regard.

6.3. Right to issue advance directives

In accordance with the regulations in force, the User communicating his/her personal data may formulate advance directives on the use of his/her data after his/her death (e.g. storage, deletion, disclosure). The User may modify or retract these instructions at any time.

6.4. Right to lodge a complaint with the CNIL

The User is informed of his right to lodge a complaint with the competent control authority (the Cnil in France: www.cnil.fr), in the event of non-compliance with legal and regulatory provisions on the part of the Company, or its subcontractors in the context of the management of his personal data.

7. HOW LONG DO WE KEEP YOUR DATA?

7.1. Messages addressed to the Company

The data collected in the context of messages of any kind sent by the User to the Company (Articles 2.1 and 2.2) are kept by the Company for the time strictly necessary to process the User’s request.

If necessary, depending on the nature of the request sent by the User, the data communicated may be kept in an intermediate archive for a period of five (5) years for the strict purpose of protecting against any dispute with the User, to the exclusion of any other purpose. This duration corresponds to the common legal prescription period.

7.2. Commercial prospecting data

Personal data used for commercial prospecting (Article 2.3) is kept for a period of three (3) years from the date of its collection or from the last contact made by the User (for example, a request for documentation or a click on a hypertext link contained in an e-mail; however, the opening of an e-mail cannot be considered as a contact made by the User).

At the end of this three (3) year period, the Company may contact the User again to find out whether he or she wishes to continue to receive commercial solicitations. In the absence of a positive and explicit response from the User, commercial prospecting will be terminated.

7.3. Exercise of the rights to his data by the User

In the event that the right of access or rectification is exercised, the data relating to identity documents is kept for the period provided for in Article 9 of the Code of Criminal Procedure, i.e. one (1) year.

In the event of exercise of the right of opposition, data relating to identity documents may be archived for the period of limitation provided for in Article 8 of the Code of Criminal Procedure, i.e. three (3) years.

In the event of exercise of the right of opposition to receive commercial prospecting from the Company, the information enabling its right of opposition to be taken into account is kept for three (3) years from the exercise of the right of opposition. Under no circumstances may this data be used for any other purpose than the management of the right of opposition and only the data necessary to take account of the right of opposition is kept (in particular, the e-mail address).

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